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C2  ·  21 words

Archives and records in French

What is kept, and why keeping it is a decision.

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From these 21 words, as many per round as you like — up to all of them: first what is due today, then new ones. First you choose, then you fill the gap, then you write it yourself. Mistakes come back again shortly.

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The fifth entry is l’ordre primitif, and an English reader who trusts the adjective on sight gets the principle exactly backwards. « Primitive » has drifted in English almost wholly towards the crude and the unformed — primitive tools, a primitive hut, a primitive shelter — so that the word now carries a judgement and, turned on people, an insult. French kept the plainer meaning the Latin primitivus had, the first of its kind, and uses it wherever a first state is meant with no comment at all on its quality: la forme primitive d’un mot, le sens primitif d’un texte, la couleur primitive du mur, le projet primitif. So l’ordre primitif is simply the arrangement the papers were in when the office that made them let them go, and the whole rule of the trade is that this arrangement stays, even where it looks unreasonable. Write « the primitive order » and the sentence says the filing was rough, which is a verdict the French never passes; the term wanted here is « original order ». The same caution applies to primitivement, which means at first and not crudely.

The words

Noun (f) (8)

Grammar for these: Definite article: le, la, les · Indefinite article: un, une

l’évaluation archivistiquethe archival appraisalNoun (f)C2
L’évaluation archivistique décide de ce qui sera détruit.Archival appraisal decides what will be destroyed.
la gestion des documentsrecords managementNoun (f)C2
La gestion des documents commence au bureau, pas au dépôt.Records management begins in the office, not in the strongroom.
la série documentairethe record seriesNoun (f)C2
Une série documentaire réunit des dossiers de même nature.A record series brings together files of the same kind.
la préservation numériquedigital preservationNoun (f)C2
La préservation numérique demande une action, pas un disque.Digital preservation calls for an action, not a disc.
la migration de formatthe format migrationNoun (f)C2
La migration de format se répète à chaque génération de logiciels.Format migration comes round again with every generation of software.
la dégradation des donnéesthe decay of the dataNoun (f)C2
La dégradation des données se remarque quand il est trop tard.Decay of the data is noticed once it is already too late.
l’émulationthe emulationNoun (f)C2
L’émulation fait tourner l’ancien programme sur la machine d’aujourd’hui.Emulation makes the old program run on the machine of today.
la boîte d’archivesthe archive boxNoun (f)C2
La boîte d’archives porte une cote et rien d’autre.The archive box carries a reference number and nothing else.

Noun (m) (13)

Grammar for these: Definite article: le, la, les · Indefinite article: un, une

le tableau de gestionthe retention scheduleNoun (m)C2
Le tableau de gestion dit combien de temps chaque dossier reste.The retention schedule says how long each file stays.
le principe de provenancethe principle of provenanceNoun (m)C2
Le principe de provenance interdit de mêler deux producteurs.The principle of provenance forbids mixing two creators.
l’ordre primitifthe original orderNoun (m)C2
L’ordre primitif se respecte même quand il paraît absurde.The original order is respected even when it looks absurd.
l’instrument de recherchethe finding aidNoun (m)C2
L’instrument de recherche est la seule porte vers le fonds.The finding aid is the only door into the collection.
le niveau de descriptionthe level of descriptionNoun (m)C2
Le niveau de description va du fonds à la pièce.The level of description runs from the whole collection down to the single item.
le délai de communicabilitéthe closure periodNoun (m)C2
Le délai de communicabilité protège les personnes citées.The closure period protects the people named in the papers.
l’accès aux documents administratifsaccess to official informationNoun (m)C2
L’accès aux documents administratifs se demande sans motif.Access to official information may be asked for without giving a reason.
le caviardagethe redactionNoun (m)C2
Le caviardage cache un nom sans retirer la page.Redaction hides a name without taking the page away.
le document de substitutionthe substitute copyNoun (m)C2
Le document de substitution remplace l’original trop fragile.The substitute copy stands in for an original that is too fragile.
le plan d’urgencethe emergency planNoun (m)C2
Le plan d’urgence dit qui sort quelle boîte en premier.The emergency plan says who carries which box out first.
l’entretien de témoignagethe oral history interviewNoun (m)C2
L’entretien de témoignage crée une source qui n’existait pas.The oral history interview creates a source that did not exist before.
le contrat de dépôtthe deposit agreementNoun (m)C2
Le contrat de dépôt laisse la propriété au déposant.The deposit agreement leaves ownership with the depositor.
le silence des archivesthe silence of the archivesNoun (m)C2
Le silence des archives en dit autant que les pièces conservées.The silence of the archives says as much as the items that survive.

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